Why Managing Ops Data is so Damn Hard... , With Kristen Kelly

The Agency Profit Podcast

Points of Interest

• 00:01 – 00:43 – Welcome and Introduction: Marcel introduces Kristen Kelly, Parakeeto's newest team member, highlighting her quick ramp-up and prior involvement with the company.
• 00:44 – 01:40 – Kristen's Background: Kristen shares her 20 years of agency experience, spanning six agencies, with a focus on account/project management and operations.
• 01:41 – 02:50 – The Role of Operations: Kristen reflects on falling in love with operations at a startup agency, emphasizing its analytical and leadership demands.
• 02:51 – 03:48 – Challenges of Operations: Marcel describes the ambiguous and multifaceted nature of operations roles, with operators often stepping in to resolve the business's weak areas.
• 03:49 – 05:07 – The Complexity of Data Integration: Marcel explains how operators are often tasked with merging financial, operational, and new business data into a cohesive system, highlighting its challenges.
• 05:08 – 06:50 – Leadership Misconceptions: Kristen discusses the disconnect between leadership's expectations of seamless reporting and the reality of fragmented systems and messy data.
• 06:51 – 09:05 – The Fallacy of Perfect Automation: Marcel outlines the unrealistic expectations of fully automated reporting systems and the need for human oversight in data management.
• 09:06 – 11:45 – Interconnected Metrics: Marcel explores the challenges of creating accurate and consistent metrics like utilization, requiring alignment across various systems.
• 11:46 – 13:12 – The Realities of Data Pipelines: Marcel highlights the need for structured data pipelines and dedicated resources, drawing parallels to enterprise-level operations.
• 13:13 – 15:01 – The Role of Finance: The discussion shifts to the differing scopes of tax accounting, financial reporting, and management accounting, emphasizing the latter’s importance for decision-making.
• 15:02 – 18:52 – Aligning Cadences and Processes: Kristen and Marcel address how agencies can harmonize data reporting cadences with operational and leadership rhythms for better insights.
• 18:53 – 25:04 – Lessons from Kristen’s Journey: Kristen reflects on her previous challenges in tackling operations without external support, estimating the significant costs of trial-and-error approaches.
• 25:05 – 35:40 – The Parakeeto Framework: The episode concludes with a deep dive into Parakeeto's three-pronged framework—data, metrics, and processes—and its ability to simplify and enhance agency operations.

Show Notes

• Connect with Kristen via LinkedIn
• Free Toolkit
• Parakeeto Foundations Course

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